Metadata Catalogue Entry - Departmental

LGCS

This information was last updated on 01/11/2007, and is revision number 1.

Type

Vocabulary

Title

LGCS (Classification)

Description

A template file plan for a local authority records management system.

Purpose

To support local authorities in the areas of Data Protection, Freedom of Information and the Local Government Act. Its objective is to promote improved records management practices within local government.

Version

2.02

Current status

Full Version

Location

www.esd.org.uk/standards/lgcs

Scope

Local Government

Custodian

Records Management Society (RMS) of Great Britain-Local Government Group

Development

· Forum on esd-toolkit for comment and comments taken by RMS

· Comments collated and sifted by RMS

· RMS panel reviews a draft, comments and agrees next version

· Records Management Society develops next version

- Published by Porism in same format as other lists supported by esd-toolkit

License

Records Management Society of Great Britain-Local Government Group www.rms-gb.org.uk - available for download without licence or payment.

How Implemented

A records management system is configured with a structure mataching LGCS, subject to some local variations.

Reords are classified according to LGCS with correspopnding guidance used for their retention and data protection.

Subject classifications are selected by manual or automated means from terms that are mapped to IPSV from each LGCS classification.

Cross-references from LGSL indicate where records pertaining to each service are located.

Benefits

· Provides information retention guidance on the LGSL and IPSV lists

· Assists with compliance on the Data Protection and Freedom of Information Acts

· Can be used as a corporate filing structure for an ERDMS

- Share the knowledge of experts and local government peers in good records managment practice

Take Up

http://www.esd.org.uk/standards/lgcs/viewer/UserUsageList.aspx